One QR code per SKU, straight from your spreadsheet
Inventory and asset tracking is where QR codes actually earn their keep — a code on a shelf, a bin, or a piece of equipment that a phone can scan in under a second instead of someone typing a SKU or asset ID by hand. The part nobody wants to do manually is generating and naming hundreds of those codes correctly. That's what this workflow is for.
What a row in your spreadsheet becomes
Any spreadsheet with an identifier, a name, and something to link to works. Map which column is the QR content, which becomes the filename, and which becomes a human-readable caption if you're also printing labels:
| SKU / Asset ID | Name | URL |
|---|---|---|
| WH-0142 | Pallet jack #3 | …/assets/WH-0142 |
| WH-0143 | Forklift charger, Bay 2 | …/assets/WH-0143 |
| WH-0144 | Shelf unit, Aisle 6 | …/assets/WH-0144 |
That row becomes a file named WH-0142.svg, encoding the URL, captioned "Pallet jack #3" if you print it on a label sheet.
How it works
Export your list
From a spreadsheet, Shopify, Airtable, or your warehouse system's own CSV export.
Map the columns
QR content, filename, and an optional caption — auto-guessed first, adjustable if it's wrong.
Set format and error correction
Higher error correction for labels that'll get dirty, scratched, or handled roughly.
Generate
Individually named SVG/PNG files in a ZIP, or a print-ready label sheet.
Two ways to get the codes onto physical items
- Individual files — a named SVG or PNG per row, for use in your own label design software or a printer that takes image files directly.
- Printable label sheets — skip the design step entirely and export a laid-out, captioned PDF sheet sized to real label stock, paginated automatically across as many pages as your inventory needs.
Tagging a whole warehouse? Here's the cost
- Unlimited single codes
- Bulk batches up to 20 codes
- One batch, up to 5,000 codes
- Custom filenames, ZIP export
- Unlimited batches, forever
- Logo on every code
- Printable label sheets
One-time payment, never a subscription. Compare all plans →
Questions
What should each QR code actually link to?
Whatever's most useful when someone scans it standing next to the item: a product page, a spec sheet or manual (PDF), an internal asset record, or even just a plain-text SKU if you're scanning into a separate system rather than opening a link.
Do I need special inventory software to use this?
No — the input is a plain CSV. Export one from whatever you already use (a spreadsheet, Shopify, Airtable, a warehouse system's own export) and upload it directly. Nothing needs to integrate with anything.
How durable are the printed codes for a warehouse or shop floor?
That's a print-stock and error-correction question, not a QR one. Use the highest error-correction level (H, ~30%) for anything that might get dirty, scratched, or partially obscured, and print on a label material rated for the environment — error correction can recover some damaged codewords, but no visible percentage of damage guarantees a successful scan. Test the final label at the intended size and on the actual material.
Can I regenerate just the codes that changed, not the whole batch?
Yes — filter your CSV down to just the changed rows before uploading (in the spreadsheet you already have it in) and generate that smaller batch on its own. Filenames stay consistent as long as you keep using the same column for filenames.
What about codes for individual products vs. whole categories or locations?
The same workflow handles both — it's just what's in your spreadsheet. A row can represent a SKU, a shelf, a room, a piece of equipment, or a delivery pallet; the tool doesn't care what the thing is, only that each row gets its own code and filename.
Can I print these directly onto labels, not just get image files?
Yes — export as individual SVG/PNG files for use in your own label software, or use the printable label-sheet mode to get a laid-out, captioned PDF sized for real label stock, without a separate design step. PDF export requires Pro; the layout preview is free.
Is our inventory data uploaded anywhere?
No. The CSV is read, the QR codes are generated, and the ZIP is built entirely in your browser tab — none of it touches a server, which matters if your inventory sheet has internal SKUs, locations, or supplier data you'd rather not put through a third-party service.